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Student Poster Competition – Capstone Projects

The ICACIT Symposium 2026 will host, for the first time, the Student Poster Competition – Capstone Projects, a dedicated space to showcase outstanding engineering design and applied computing projects developed by undergraduate and graduate students.

This competition aims to recognize innovative, real-world solutions that demonstrate technical excellence, creativity, multidisciplinary collaboration, and measurable impact in industry, government, or society. Projects may originate from capstone courses, thesis work, or industry-sponsored initiatives.

During the Poster Exhibition session, selected teams will present their projects to an international audience of academics, accreditation experts, and industry representatives.

All posters will be evaluated by a jury composed of academic and industry experts, and the most outstanding project will receive a recognition award during the Symposium.

TOPIC 1 - Engineering Design and Prototyping
  • Engineering design projects
  • Prototype development and validation
  • Automation and control systems
  • Embedded systems and IoT solutions
  • Others
  • Software engineering projects with real-world deployment
  • Artificial Intelligence and Machine Learning applications
  • Data science and analytics solutions
  • Cybersecurity implementations
  • Others
  • Industry-linked capstone projects
  • Projects developed in collaboration with companies
  • Technology transfer and product development
  • Engineering entrepreneurship and startup-based projects
  • Others.
  • Smart city and municipal engineering initiatives
  • Infrastructure and sustainability solutions
  • Engineering for sustainable development (SDGs)
  • Community-based engineering innovation
  • Others
  • Mechatronics and robotics systems
  • Digital twins and simulation-based design
  • Industry 4.0 / 5.0 applications
  • Human-centered and inclusive engineering design
  • Others

Registering Your Submission

Students interested in participating in the Student Poster Competition – Capstone Projects must register their submission by sending the required documentation to:

Email: [email protected]

The email submission must include:

  • Project title
  • Authors:
  • Institutional affiliation:
  • A short abstract (max. 300 words)
  • Indication of the selected topic area: 

Poster Format Requirements

  • 1-page: summary of the project or research (PDF, 1 page, optional figures or diagrams allowed).
  • Size: Vertical A0 (841 mm × 1189 mm)
  • Orientation: Portrait
  • File type for submission: PDF

Submission deadline: June 30, 2026

Selected participants will receive confirmation and additional presentation guidelines.

Late or incomplete submissions will not be considered.

STAGE 1: Preparing Your Full Paper

Basic Requirements

  • The official language is English
  • Maximum of six (6) authors per paper
  • Maximum 6 pages in PDF format including illustrations and references

IEEE Format Requirements

Papers must follow the IEEE format for conferences. Templates available at: https://www.ieee.org/conferences/publishing/templates.html

Available Templates

Microsoft Word

US letter (DOC, 30 KB) Updated Jan 2019
A4 (DOC, 30 KB) Updated Jan 2019

LaTeX

LaTeX Template Instructions (PDF, 63 KB)

[Be sure to use the template’s conference mode]

Template (ZIP, 700 KB) Updated October 2019
LaTeX Bibliography Files (ZIP, 309 KB)

Overleaf

When working in Overleaf, the template is available at: https://www.overleaf.com/gallery/tagged/ieee-official

STAGE 2: Submiting Your Full Paper

Full papers must be submitted using the EasyChair System by accessing the following link:

https://easychair.org/conferences?conf=2025icacitsymposium

All full papers submissions will be evaluated in a blind peer review process.

STAGE 3: Preparing the Camera-Ready Version of Your Paper

After Acceptance Notification

If your full paper is ACCEPTED, you will receive an email notification including the comments and observations from reviewers. Please address them carefully when preparing the camera-ready version of your paper.

IEEE Formatting & Copyright Requirements

IEEE provides tools to ensure that technical papers are IEEE formatted properly for inclusion in IEEE Xplore. In this way, we require you to convert your paper(s) from their source application formats to IEEE Xplore®-compatible PDFs.

But first, there's a requirement of placing the appropriate COPYRIGHT NOTICE at the bottom of the first page of your paper.

Please, be sure to follow these important instructions:

(ATTACHED: Click Here .)

⚠️ IMPORTANT: Otherwise your paper will be EXCLUDED from the conference proceedings.

Final Submission Process

Please SUBMIT your camera ready manuscript by entering your EASYCHAIR account for 2025 ICACIT Symposium and using the "Proceedings author (IEEE proceedings)" role instead of the "author" role.

Note: Use "Proceedings author (IEEE proceedings)" role, not the regular "author" role

Critical Information for Camera-Ready Version

Authors’ Names Consistency

Be sure of coherent spelling of authors’ names through all your papers if you have more than one.

Page Number Formatting

Page numbers must be excluded from the footer line of your paper.

Authors’ Sequence Verification

Strictly respect the IEEE Conference Template, don’t forget to add the authors’ names, be careful with the authors’ sequence – once published, IEEE won’t make any changes!

STAGE 4: Completing Your Author Registration

Complete registration by following the official instructions:

https://icacit.org.pe/symposium/information-for-authors

STAGE 5: Conducting Your Oral Presentation

An author or at least one of the co-authors must be previously registered at the event in order to present their paper during the symposium sessions.

Authors must submit their camera-ready version of their paper. Otherwise, they will not be considered for oral presentations and will be excluded from this call.

The presentation of the camera-ready version and the oral presentation are mandatory to consider your article for publication in the IEEE Xplore Digital Library.

STAGE 6: Publication and Indexing

All papers in English accepted and presented orally at ICACIT Symposium 2025 will be included in the conference proceedings and submitted for publication to the IEEE Xplore®. Content of IEEE Xplore® is made available to its abstracting and indexing partners, Scopus, for potential inclusion in their respective databases.

Publication in IEEE Xplore 2017: https://ieeexplore.ieee.org/xpl/mostRecentIssue.jsp?punumber=8356603

Publication in IEEE Xplore 2019: https://ieeexplore.ieee.org/xpl/conhome/9124622/proceeding

Publication in IEEE Xplore 2020: https://ieeexplore.ieee.org/xpl/conhome/9276405/proceeding

Publication in IEEE Xplore 2021: https://ieeexplore.ieee.org/xpl/conhome/9612424/proceeding

Publication in IEEE Xplore 2022: https://ieeexplore.ieee.org/xpl/conhome/10041433/proceeding

Publication in IEEE Xplore 2023: https://ieeexplore.ieee.org/xpl/conhome/10403656/proceeding

Publication in IEEE Xplore 2024: https://ieeexplore.ieee.org/xpl/conhome/10403656/proceeding

Publication in IEEE Xplore 2025: Link pendiente

STAGE 1: Preparing Your Full Paper

The official language is English.
One paper must have a maximum of six (6) authors.
The papers must be presented in PDF maximum length is six (6) pages per article including illustrations and references following the IEEE
format for conferences, available at: https://www.ieee.org/conferences/publishing/templates.html.

Microsoft Word
  • US letter (DOC, 30 KB) Updated Jan 2019
  • A4 (DOC, 30 KB) Updated Jan 2019

LaTeX Template Instructions (PDF, 63 KB) [Be sure to use the template's  conference  mode.]
Overleaf

STAGE 2: Submiting Your Full Paper

Full papers must be submitted using the EasyChair System by accessing the following link:
https://easychair.org/conferences?conf=2025icacitsymposium.
All full papers submissions will be evaluated in a blind peer review process.

STAGE 3: Preparing the Camera-Ready Version of Your Paper

If your full paper is ACCEPTED, you will receive an email notification including the comments and observations from reviewers. Please address them carefully when preparing the camera-ready version of your paper.
IEEE provides tools to ensure that technical papers are IEEE formatted properly for inclusion in IEEE Xplore. In this way, we require you to convert your paper(s) from their source application formats to IEEE Xplore®-compatible PDFs. But first, there's a requirement of placing the appropriate COPYRIGHT NOTICE at the bottom of the first page of your paper. Please, be sure to follow these important instructions (ATTACHED: Click Here.), otherwise your paper will be EXCLUDED from the conference proceedings.
Please SUBMIT your camera ready manuscript by entering your EASYCHAIR account for 2025 ICACIT Symposium and using the "Proceedings author (IEEE proceedings)" role instead of the "author" role.

Important Information:

Be sure of coherent spelling of authors' names trough all your papers if you have more than one.
Page numbers must be excluded from the footer line of your paper.
Strictly respect the IEEE Conference Template, don't forget to add the authors' names, be careful with the authors' sequence – once published, IEEE won't make any changes!

STAGE 4: Completing Your Author Registration

Please READ CAREFULLY and FOLLOW the instructions provided at the following link: https://icacit.org.pe/symposium/information-for-authors.

STAGE 5: Conducting Your Oral Presentation

An author or at least one of the co-authors must be previously registered at the event in order to present their paper during the symposium sessions.
Authors must submit their camera-ready version of their paper. Otherwise, they will not be considered for oral presentations and will be excluded from this call.
The presentation of the camera-ready version and the oral presentation are mandatory to consider your article for publication in the IEEE Xplore Digital Library.

STAGE 6: Publication and Indexing

All papers in English accepted and presented orally at ICACIT Symposium 2025 will be included in the conference proceedings and submitted for publication to the IEEE Xplore®. Content of IEEE Xplore® is made available to its abstracting and indexing partners, Scopus, for potential inclusion in their respective databases.

Publication in IEEE Xplore 2017: https://ieeexplore.ieee.org/xpl/mostRecentIssue.jsp?punumber=8356603
Publication in IEEE Xplore 2019: https://ieeexplore.ieee.org/xpl/conhome/9124622/proceeding
Publication in IEEE Xplore 2020: https://ieeexplore.ieee.org/xpl/conhome/9276405/proceeding
Publication in IEEE Xplore 2021: https://ieeexplore.ieee.org/xpl/conhome/9612424/proceeding
Publication in IEEE Xplore 2022: https://ieeexplore.ieee.org/xpl/conhome/10041433/proceeding
Publication in IEEE Xplore 2023: https://ieeexplore.ieee.org/xpl/conhome/10403656/proceeding
Publication in IEEE Xplore 2024: https://ieeexplore.ieee.org/xpl/conhome/10403656/proceeding